Submit Architectural Projects for Associations - TownSq HOA App

Submit Architectural Projects for Associations - TownSq HOA App

Table of Contents

1. Introduction
2. Homeowner's Perspective: Cole Butler's Project Submission
   1. Submitting the DIY Project
   2. Choosing the Project Category
   3. Filling out the Custom Form
   4. Uploading Project Files
   5. Indicating Professional Help
3. Community Manager's Perspective: Jess Wilson's Project Review
   1. Notification of New Project
   2. Reviewing the Project Details and Images
   3. Communicating with Homeowner
   4. Publishing the Project for Voting
4. Voter's Perspective: Jim's Approval and Concerns
   1. Accessing the Project on a Mobile Device
   2. Reviewing Project Details and Images
   3. Expressing Concerns through Comments
   4. Communicating with the Committee
   5. Approving the Project with Conditions
5. Voter's Perspective: Logan's Quick Approval
   1. Notification of the Project
   2. Reviewing the Project Details
   3. Approving the Project without Conditions
   4. Reaching the Automatic Approval Point
6. Community Manager's Verdict and Communication
   1. Viewing the Approved Project
   2. Editing the Verdict Letter
   3. Publishing the Verdict Letter
7. Homeowner's Verdict Letter and Next Steps
   1. Notifying the Homeowner of Approval
   2. Downloading the Verdict Letter
   3. Understanding the Conditions and Information
   4. Customization Options for the Verdict Letter
8. Conclusion

🏠 Homeowner's Perspective: Cole Butler's Project Submission

Cole Butler, a homeowner, is eager to submit his DIY project through the architectural review functionality provided by Town Square. In this section, we will walk through Cole's journey and the steps he takes to submit his project successfully.

Submitting the DIY Project

Cole logs into his Town Square account and navigates to the architectural review tab. He locates the "Submit Project" button and clicks on it, excited to share his project plans with the community.

Choosing the Project Category

Town Square's architectural review functionality offers different categories for projects. Cole carefully selects the appropriate category for his project, which happens to be a gazebo. He appreciates how the system provides customized forms for each category, ensuring that the necessary information is collected accurately.

Filling out the Custom Form

Once Cole chooses the gazebo category, he is presented with a custom form designed specifically for gazebo projects. He meticulously fills out the form, providing details about the type of gazebo he plans to build, any specific requirements, and other relevant information.

Uploading Project Files

Cole believes that including images will help the committee and voters better understand his project. He easily uploads the files that showcase his gazebo plans, ensuring that his vision is accurately portrayed.

Indicating Professional Help

One of the questions on the form asks if Cole will be availing professional help for his project. Since he plans to complete the DIY project independently, he selects the option indicating that he will not be utilizing any professional assistance.

By following these steps, Cole successfully submits his DIY project for architectural review.

🏢 Community Manager's Perspective: Jess Wilson's Project Review

Jess Wilson, the community manager responsible for overseeing the architectural review process, receives a notification about Cole Butler's newly submitted project. In this section, we will explore the actions Jess takes to review the project and communicate with the homeowner and the committee.

Notification of New Project

Upon receiving the notification, Jess opens her Town Square account and immediately accesses the architectural review section. She locates Cole's project and selects the "Review Now" option to initiate the project review process.

Reviewing the Project Details and Images

Jess carefully examines the project details and images provided by Cole. She verifies that all the necessary information is included and that the project aligns with the community guidelines and regulations.

Communicating with the Homeowner

Based on her review, Jess determines that Cole's project meets the necessary criteria and is ready to proceed. She uses the functionality within Town Square to send a message to Cole, notifying him that his project has been reviewed and approved.

Publishing the Project for Voting

With Jess's approval, the project is now ready to be presented to the voting committee. Jess selects the "Publish" option, making the project available for review and voting.

In the next sections, we will delve into the perspective of the voting committee members and their roles in the architectural review process.